Proposify alternatives: 8 better tools for sales teams in 2026

Proposify is one of the most popular platforms for generating proposals, but that doesn’t mean it’s the right choice for every team. Whether it’s the high price, the limited AI, or the frustrating proposal editor, the tool has some drawbacks that can potentially be dealbreakers. But when you start looking for Proposify alternatives, you quickly get swamped with options, from tools built for scrappy teams to enterprise-grade RFP response management platforms.

Here’s how you can pick the right alternative.

Summary Table: Proposify Alternatives

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Why Teams Are Looking for Proposify Alternatives

Proposify is a leading proposal generation tool, but it’s not always the best fit for every team. Based on G2 reviews from Proposify users, here are a few reasons why sales teams might consider a Proposify alternative:

• Editor formatting: Copying and pasting templates or sections from Word and similar tools can break formatting. Text editing in general requires a certain level of precision that users find frustrating.
• Cost: Proposify’s pricing looks relatively cheap, but it can obscure the true cost of ownership. Document send caps and the Salesforce integration only being available on the Business tier can make this tool more expensive than expected.
• Limited AI: Proposify’s AI can handle prompting and grammar fixes, but it won’t generate full proposals the way alternatives like Cobl can.
• The learning curve: While features like Proposify’s content library become increasingly useful to sales teams as they scale, they also bring a significant learning curve that makes it hard to hit the ground running.
• Template design limitations: Built-in templates need significant cleanup before they fit your needs. Proposify’s design tools lag behind some of its alternatives.

The 8 Best Proposify Alternatives for 2026

Cobl: Best for AI-native proposal generation

What makes a proposal tool AI-native? A built-in chatbot that guides you through the process, robust memory for learning from past proposals, and integrations with your CRM to automatically pull relevant prospect information. These features aren’t tacked onto a legacy platform; they’re the core offering.

Cobl is a strong Proposify alternative for small teams that want to hit a high volume of proposal generation without spending hours on the manual work typically involved.

Pricing

Cobl offers three plans:

• The Free plan gives you access to all features for up to three proposals a month.
• The Pro plan is €29 per user, per month, and offers unlimited proposal generation.
• The Team plan has custom pricing and includes private deployment, dedicated support, and volume licensing.

Customer ratings

Cobl doesn’t have ratings on G2 yet, since it’s a newer platform.

Pros and cons vs. Proposify

With Cobl’s AI-native proposal generation, there’s no drafting or editing required (beyond your original prompt). You don’t even need to copy and paste anything from other tools into your proposals; Cobl pulls from them automatically. With the integrations you need available across all plans, Cobl is the command center for your proposals for a lower price per proposal than Proposify.

Proposify is a more mature, established platform that includes deep template customization, a built-in content library, and granular role-based permissions for collaborating across larger teams. Its proposal analytics are some of the deepest on the market, making it a better fit for teams that need the data, no matter the setup time.

PandaDoc: Best for all-in-one document automation

PandaDoc doesn’t just allow you to generate better proposals; it’s also a great platform for managing contracts, quotes, e-signatures, and payment collection. Its large template library, customizable content library, and drag-and-drop editor allow anyone to generate and edit documents. Real-time analytics mean you know exactly when recipients open, view, and sign your documents, too.

PandaDoc is best suited for mid-size teams (from five to 50 reps) that need to consolidate proposal generation, contract management, and e-signatures in a single tool.

Pricing

PandaDoc offers a free plan that includes 60 documents per year. Its paid plans are:

• The Starter plan at $35 per user, per month. It adds unlimited document uploads and e-signatures.
• The Business plan is $65 per user, per month, and includes custom quotes and sales agreements, CRM integrations, custom branding, a content library, deal rooms, approvals, web forms, bulk send, and more.
• The Enterprise plan has custom pricing, and adds workflow automation, smart content, single sign-on, team workspaces, and API access.

Customer ratings

4.7/5 (3,607 reviews)

Pros and cons vs. Proposify

PandaDoc’s free plan is a marked advantage over Proposify, allowing you to test how it affects your sales process. PandaDoc also boasts a broader integration library than Proposify, allowing you to centralize more of your sales data without manual administrative work or third-party integrations.

Proposify, however, has deeper analytics, from page-level engagement to time-per-section rather than just open and sign rates. Proposify’s content library and role-based permissions are more mature, allowing it to support larger teams with a higher deal volume.

Qwilr: Best for impressive proposals

Qwilr is the Proposify alternative for teams who are ready to move past slide decks and PDFs. It creates interactive, responsive web pages instead of documents, with a drag-and-drop editor that allows everything from embedding videos to adding ROI calculators and building interactive pricing tables.

Teams competing in crowded markets, like agencies, consultancies, and freelancers, benefit most from Qwilr’s proposals. It gives them what they need to stand out without a ton of custom design work.

Pricing

• The Business plan is $39 per user, per month. It includes unlimited pages, e-signatures, a custom domain, and built-in integrations with HubSpot, Pipedrive, and Zoho.
• The Enterprise plan is $59 per user, per month. It includes a Salesforce integration, CRM automations, single sign-on, advanced analytics, and more.

Customer ratings

4.6/5 (893 reviews)

Pros and cons vs. Proposify

Qwilr’s intuitive builder allows you to build proposals that wow clients. They’re more impressive with less work, allowing reps to send their first proposals within a day. Built-in e-signatures, Stripe payments, and CRM integrations mean you’re not just getting beautiful proposals; they’re part of a larger process Qwilr fully manages.

Qwilr’s proposals are more visually impressive, but Proposify’s are more flexible. Whether you’re building off of existing Word documents and PDF files or Proposify’s built-in content library, you can more easily manage high proposal volume across multiple reps.

Better Proposals: Best for AI proposal software for small agencies and consultants

Do you need to get proposals out the door in as little time as possible? Then Better Proposals might be the Proposify alternative for you. Its templates, drag-and-drop editor, and automatic formatting allow you to minimize the time you spend drafting proposals without sacrificing quality.

Better Proposals is a natural fit for freelancers, solo consultants, small agencies, and small businesses who might not have dedicated sales teams. When sending proposals is just another task, you need a tool that lets you do it quickly.

Pricing

• The Starter plan is $19 per month for one user. With this plan, you can send 10 proposals a month, handle e-signatures, build pricing tables, and integrate proposals with payment processors.
• The Premium plan is $29 per user, per month, and includes custom domains, CRM integrations, Zapier automations, API access, and more.
• The Enterprise plan is $49 per user, per month. It includes simultaneous editing, inline commenting, manager approvals, and advanced user permissions.

Customer ratings

4.3/5 (51 reviews)

Pros and cons vs. Proposify

Better Proposals is the most affordable Proposify alternative on this list, while including e-signatures and payment collection (which aren’t standard for every platform). With this platform, your proposal process is deliberately simple, with no frills.

But that approach doesn’t always scale. As soon as your sales team reaches a certain size, you’ll want the content library, team workspaces, and approval workflows that come with a tool like Proposify.

GetAccept: Best for managing sales processes

What if you could centralize most of your sales process in the same platform you use for generating proposals? GetAccept allows your team to create a branded microsite for each deal, keeping proposals, meeting transcripts, videos, pricing tables, action plans, contracts, and signatures all in one place.

GetAccept is best for B2B sales teams with more complex deals that might involve multiple stakeholders or just a longer sales cycle.

Pricing

GetAccept offers three plans:

• The eSign plan is $25 per user, per month, and only includes document tracking and e-signatures.
• The Deal Room Professional plan is $49 per user, per month. It includes a full digital sales room, proposal creation, stakeholder tracking, analytics, CRM integrations, and more.
• The Enterprise plan has custom pricing and includes enterprise-grade features like single sign-on, advanced permissions, and a dedicated customer success manager.

Customer ratings

4.6/5 (1238 reviews)

Pros and cons vs. Proposify

GetAccept doesn’t just generate proposals; it allows you to streamline a significant portion of your sales process. Centralizing collaboration between sales reps, communication with prospects, and more means you get more bang for your buck.

Proposify’s main advantage over GetAccept is its month-to-month billing, with transparent features. GetAccept requires an annual commitment, has add-on pricing that can push costs far above the list price, and has a 60-day written cancellation policy. These are heavy commitments for growing sales teams.

Oneflow: Best for contract lifecycles

Oneflow is more than just a proposal tool. It handles the full contract lifecycle, from creating them to reviewing terms, getting signatures, and analyzing documents post-signature. With Oneflow, you can create, edit, comment on, and negotiate contracts in real-time, facilitating conversations between prospects and sales reps through a single communication channel.

Oneflow isn’t just a great tool for sales reps. It’s also useful for HR, procurement, legal, and IT teams. Businesses of all sizes that need a full contract lifecycle management platform, instead of just a proposal generation tool.

Pricing

Oneflow has two plans, each with custom pricing:

• The Business plan includes five users, multiple workspaces, workspace branding, approvals, inline comments, and more.
• The Enterprise plan includes single sign-on, shared templates, user groups, AI reviews and insights, section rules, and more.

Customer ratings

4.4/5 (371 reviews)

Pros and cons vs. Proposify

Oneflow is the only Proposify alternative on this list that allows sales reps and prospects to edit contracts collaboratively in real-time, like they would a Google Doc. For sales teams with contracts that involve significant back and forth, this makes Oneflow the best option on this list.

While Oneflow is a great platform for contract lifecycle management, the proposal editor isn’t quite as strong as Proposify. With Proposify, you get more control over how your proposals look and how prospects interact with them.

Loopio: Best for enterprise RFP response

At its core, Loopio is an enterprise RFP response management platform. That means it’s not just for creating proposals; it allows you to meet specific requirements quickly and consistently. With Loopio, you can build your own content library, manage pre-approved answers, and automatically draft proposals with AI. It can handle even the most complex, technical proposals.

Enterprise sales teams in industries where technical details matter are best served by this Proposify alternative.

Pricing

• The Foundations plan starts at $20,000 a year with unlimited projects, unlimited library entries, generative AI, and 10 customizable themes.
• The Enhanced (Plus) plan has custom pricing and includes deeper integrations, advanced collaboration, and more governance.
• The Enterprise plan also has custom pricing and includes single sign-on, advanced compliance, a dedicated customer success manager, and built-in Salesforce integration.

Customer ratings

4.6/5 (811 reviews)

Pros and cons vs. Proposify

Loopio is built specifically for formal RFPs, DDQs (due diligence questionnaires), and security questionnaires at scale. The centralized content library and AI-assisted answer matching allow you to strike a balance between technically accurate proposals and an accelerated proposal process.

Proposify and Loopio solve very different problems. Proposify has e-signatures and proposal analytics, which Loopio doesn’t. It’s also a more accessible tool, with lower pricing and a free trial.

Responsive.io: Best for enterprise sales

Responsive.io focuses on handling RFPs in enterprise sales teams. You can use built-in AI features for drafting and auto-completing RFPs, security questionnaires, and vendor assessments. AI agents can also act independently to research RFP responses, draft specific sections, and route content for approvals. Finally, workflow automation can streamline other elements of your sales process by automatically routing tasks and approvals, tracking deadlines, and transferring data automatically.

This Proposify alternative is best-suited for enterprise sales teams with high-volume sales processes.

Pricing

All plans for Responsive.io have custom pricing across the following tiers:

• The Lite edition includes unlimited projects, responsive AI agents, a content library, and templates.
• The Emerging edition includes response projects, requirements analysis, integration connectors, and more.
• The Growth edition includes intake requests, lookups, e-signatures, an AI agent studio, and custom user roles.
• The Enterprise edition includes guided projects, content translation, a custom report builder, and business units.

Customer ratings

4.5/5 (1,283 reviews)

Pros and cons vs. Proposify

Responsive.io is an enterprise-grade option for sales teams managing complex RFP operations across departments. Robust AI features streamline the right aspects of the process without sacrificing accuracy or technical detail. Its built-in integrations are also uniquely suited to enterprise teams, since they cover systems these teams rely on.

Proposify is a fraction of the cost, with a free trial and a simple editor that allows sales teams to quickly start generating proposals and closing deals without a steep learning curve. 

How To Choose the Right Proposal Software for Your Sales Team

Here’s how you can quickly choose the right Proposify alternative for your team:

• If you need a tool that helps you create proposals the fastest: Choose Cobl or Better Proposals. They’re both lightweight and affordable, and they get you from a blank page to a finished proposal with minimal friction.
• If you need to impress prospects above all else: Qwilr’s interactive web pages, with embedded video and pricing tables, allow you to create flash proposals without a designer.
• If you need deep analytics and brand governance: Look at PandaDoc. It has page-level engagement tracking, a content library, and role-based permissions to maintain consistency across larger teams.
• If you need a full digital sales room: GetAccept is the best option. Proposals, video messaging, mutual action plans, and e-signatures are all centralized in a single workspace for each deal.
• If you respond to RFPs at volume: Loopio and Responsive.io are both purpose-built for this process. Centralized content libraries, AI drafting, and compliance workflows facilitate the creation and management of complex proposals without sacrificing speed.
• If you need contract lifecycle management: Oneflow is the go-to option here. It covers everything from contract creation to real-time negotiation, signing, and renewal automation.

Proposify vs. Cobl: Key Differences